3. Searching for Studies

Researchers can view a list of all the studies that have been submitted to the Data Hub and approved by the Data Hub Data Administrator under the “Search Studies” page. Continue through the user guide to learn how to request access.

3.1. Search/Filter Studies

The Researcher can use the search bar or filters to identify a specific study or group of studies.

You can combine your search terms to create several potential search strategies to find relevant results. If you want to include more than one term in a field search, use quotation marks (“ “) to search for an exact phrase or use the Advanced Search feature as described below.

Applied filters will appear above the study table. To remove a filter, select the corresponding “x” button beside the filter. You can also select the “Clear All” button to remove all filters.

To rearrange column headers, select the column header and drag and drop it at the desired location.

The Advanced search options are a set of filters that narrow the scope of a search query to eliminate irrelevant information to help you find the exact content you are looking for.

To use the Advanced Search, select the link available beside to the search bar.

Select your search criteria and a search type and enter a keyword.

Suggestions will appear as you type in a keyword. Select the “Apply Filters” button to apply the advanced search.

Note: Users can apply multiple search conditions in the Advanced Search: searching by different study metadata fields (i.e. Study Name, Study Start Date, Study End Date etc.), search types (i.e Exact, Starts With, Contains), logical operators (i.e. and, or, not), using queries/subqueries for a more detailed search.

3.2. Advanced Search

Users also have the option to save their advanced search queries for future use. Available fields for Advanced Search includes, but are not limited to, the following: PHS Number, Study Name, Study Subject, Grant Number, etc.

When using Advanced Search, main search will be disabled.

Once search settings are selected, if the user navigates to a different screen and comes back to the previous screen, all search settings will be maintained.

3.3. Customized Grid View

Not all study metadata fields are viewable in the Search Studies table by default. To choose which columns you want to view/hide on the Search Studies page, click on the Grid Configurations icon.

The drop-down will appear with all study metadata fields (i.e. phs, Study Name, Data Submission Date, etc.) available to Researcher.

Clicking the “Select All” button will display all study metadata fields that are available. The “Reset” button will bring back the default order of study metadata fields. These settings are saved between login sessions.

Select the columns you need to add to the table. Click the “Apply” button.

Notice that only the selected study metadata fields are displayed.

3.3.1. Sorting columns

You can also click on the column headers to sort in Ascending or Descending order.

One click will sort the results in ascending order (up arrow); a second click will sort the results in descending order (down arrow); a third click will remove the sort and the results will be displayed in the default order.

3.4. Study Page View

There are two options to view your studies: table view and card view. The studies will display in the table view by default. To change your view, click on one of the two icons above the table. Both the table view and card view will show the same fields except the study description, which will only show in the card view.

3.4.1. Default Table View:

3.4.2. Card View:

When viewing the search results in the card view, you will notice that the search keyword will be highlighted.